Event booking software for the businesses that work the event.
Everything from the enquiry to the last round, for the businesses that turn up and work it — bars, catering, hire, entertainment. Not the planners who book them, and not the venues that host them.
- Every event, and what is still outstanding on it
- Rosters, timesheets and tips, on the same booking
- Your clients pick their own options, and your checklist ticks itself off
The 2am problem
Something’s been forgotten, and I don’t know what.
What makes it hard is not the night itself. It is the thirty small things each booking needs before the night, spread across a spreadsheet, a shared inbox, a calendar and somebody’s memory.
Nothing falls through.
- Did the deposit come in
- Has anyone confirmed the glassware
- Who is on Saturday, and did they actually say yes
- What are we still waiting on from them
- Did we send the run sheet
| 14:00 | Load in | ✓ |
| Crew arrive | ✓ | |
| 17:00 | Doors | ✓ |
| 22:30 | Last service | |
| 23:00 | Pack down |
runner never confirmed — chase
Today
One screen for everything that is late.
Every event carries a list of what is outstanding, who owes it and when it is due. Anything past its date shows up here, across every event at once. The rest of the product is built on that.
Built around the date
Everything hangs off the date, not off the quote.
Move a wedding by a fortnight and every due date counted back from it moves too. Anything already ticked off stays ticked off.
The pipeline
Every event, and what is still outstanding on it.
Seven stages, each one saying what it means in plain words. Confirming a date, marking a job paid in full and marking one lost each ask you before they happen, so a booking never moves stages because a card got dragged by accident.
Your crew
Rosters, timesheets and tips, on the booking itself.
Half the job is the crew. Rosters, shift offers, timesheets and tips live on the booking itself, and everyone on your books can have a free login that shows their own shifts and nothing else.
The client page
They choose. Your checklist ticks itself off.
Send them a link — no password, no account to create, nothing else reachable from it. They pick their options, confirm their numbers and accept the quote. When they do, it goes green on your board without anyone retyping anything.
Your crew
A roster is a fact, not a hope.
Offer a shift and your crew accept or decline it on their phone. Their hours, their tips and the rate agreed for that shift all sit against the event they worked.
What it takes over, and what it works with
Six things every operator is running in parallel, doing one job between them. eventman is that one job.
It takes over
- The spreadsheet of bookings Bring it in on the first day. eventman reads the file, tells you what it understood and what it could not, and waits to be told to go.
- The shared inbox you triage An enquiry arrives as a booking with a date and a checklist on it, not as another email somebody has to remember to answer.
- The group chat where the roster gets argued about A shift is offered to a person and they accept or decline it. No thread, and no name on a list that nobody has actually agreed to.
- The notebook with the guest counts in it Final numbers are a line on the event with a date and a side: whether you are waiting on them, or they are waiting on you.
- The run sheet you retype the morning of It builds itself from the event as the event changes, and it prints.
- The reminders you set to chase people Everything outstanding carries its own date. Nothing needs you to remember that it exists.
It works with what you already run
- Your accounting Invoices keep coming out of Xero or MYOB. eventman holds the three numbers they do not — what was agreed, what was invoiced, what has actually been paid — and exports them for your bookkeeper.
- Your email Nothing here emails your client for you. Messages go from your address, in your words — eventman tells you what is due to go out and when, and a person sends it.
- Your bank Payments are recorded, not processed. No money moves through eventman, so there is no second account to reconcile at the end of the month.
- Your data CSV in on the first day, CSV out any time, including after you leave. It is your book of work and it stays that way.
Have a look at it
It is early, and we are picking the first operators carefully. Tell us what you run and we will show you the thing itself rather than a slide deck.
Or write to hello@eventman.com.au. No newsletter, no automated follow-ups — a person replies.